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New York University Berlin

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Manager, Finance and Administration (m/w/d)
Aktualität: 12.01.2022


12.01.2022, New York University Berlin
Manager, Finance and Administration (m/w/d)
Budget Management and Analysis - Accounting/Reporting (35%) Collaborate in preparation of annual operating budgets by working strategically with the Site Director and other site leadership to develop a budget that supports the site's academic and student needs in a fiscally responsible way. Ensure operation within established budget. Participate in strategic planning in collaboration with NYU-NY based administrative and fiscal management. Ensure accurate and timely payment and recording of all debits, including tax liabilities. Develop and maintain cost and statistical databases. Liaise with outside accountants for audit and advisory services. Oversee the creation and analysis of interim and final fiscal reports against both German and American standards. Human Resources (25%) At the discretion of the Site Director, when needed and appropriate: identify, recruit, and train appropriate administrative staff. Ensure conformity with German labor and common laws relative to fiscal rules, regulations and procedures. Develop and maintain appropriate data for all administrative and academic staff. Prepare monthly salary and benefits data for outsourced payroll service. Monthly preparation and transfer of pre-formatted expense report to upload salary and social security benefits data into NYU NY fiscal software. Legal Support and Services (20%) Provide general oversight for compliance (safety and security protocols, insurance, sponsored programs, etc.), collaborating with appropriate offices in NY and ensuring adherence to NYU Policy and US and German laws. Collaborate with Office of General Counsel, Office of Compliance and Office of Global Programs on general corporate matters. Liaise with NYU NY legal team as necessary for drafting and renewal of contracts. Manager of Supplier Contracts (15%) With the assistance of the Site Director and in coordination with NYU NY, manage real estate contracts, for academic and residential uses. Review space utilization and analyze equipment inventory to ensure maximum efficiency and compliance with University and local policies and procedures. Provide authorization of expenditures and purchase of equipment in accordance with NYU policies. Negotiate and manage contracts with suppliers and service providers, including service providers responsible for the physical plant (cleaning agency, security/concierge personnel, etc.). Supervise the work of the Operations Coordinator who coordinates all matters related to the site's facilities. Other (5%) Ensure accurate and efficient data storage on-site; facilitate transfer of data between New York and Germany in accordance with appropriate data protection laws. Implement administrative policy in collaboration with appropriate personnel, in such areas as HR practices, financial control and documentation, facility management, etc. Other tasks as assigned by the Site Director.
Required Education Master of Business Administration or Certified Accountant. Bilingual: German / English Required Experience Five years full-time administration experience. A valid work permit for Germany is required through the end of the contract. Required Knowledge, Skills, and Abilities Demonstrated capacity to be an effective, strategic leader. Proactive with exceptional problem-solving skills. Self-motivated and with a high level of intuition. Energetic and results motivated. Collaborative team member. Flexible and patient; adaptable in a fast-changing environment. Excellent intercultural and interpersonal communications skills. Proven abilities in finance, contract negotiation, human resources, facility management and other administrative tasks. Preferred Education Familiarity with both US and German business and academic cultures. Preferred Experience, Skills and Abilities Prior experience with an NGO or Higher Education Institution.